About Personal Information Protection Policy

Fujisoft Health Insurance Association is working for members when they go to a medical institution due to sickness or injury and it seems that insured person paid most of the medical expenses required for treatment, or insured person were absent from work due to illness treatment or childbirth and not paid. We are engaged in various businesses such as injury and illness allowance, maternity allowance, lump-sum childbirth and childcare allowance, payment of benefits such as burial fee due to death, and various medical examinations and health guidance for prevention and early detection of illness.

Your personal information is indispensable for our union to carry out the above business and provide services to you, and it is the greatest to store and handle that information safely. Recognizing this as an issue, we will thoroughly implement it for all officers and employees involved in business activities and related parties. In addition, we will always keep the following matters in mind and will endeavor to protect your personal information.

  1. Privacy policy (Basic)
  2. Main personal information held
  3. Purpose of use
  4. Provided by a third party
  5. Shared use of personal information
  6. The appropriate acquisition
  7. Ensuring the accuracy of data contents
  8. Management organization
  9. Education and Training for employees
  10. Outsourced supervision
  11. Disclosure / correction / suspension of use, etc.
  12. Personal information consultation desk
  13. Specific Personal Information Protection Evaluation Report (PIA)
  14. Creation and provision of anonymously processed information

1. Privacy policy (basic idea)

  1. The Health Insurance Association implements appropriate safety measures to safeguard the personal information obtained from its members against leaks, loss, damage, or improper access.
  2. The Health Insurance Association uses the personal information provided by members solely for purposes considered beneficial for members, such as health maintenance and promotion. In addition, it uses Individual Numbers only within the scope of the purposes specified in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedure.
  3. Except when it has obtained advance consent from the member, the Health Insurance Association will not provide personal information of a member to any third party. Additionally, it will not provide personal information containing Individual Numbers (“identifying personal information” hereinafter), whether or not the individual has consented, except in the cases specified in the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedure. However, if personal information that is not specific personal information falls under each item of Article 27, Paragraph 1 of the "Act on the Protection of Personal Information" (May 30, 2003, Law No. 57), the subscriber's advance We may provide the personal information of the subscriber to a third party without obtaining the consent of.
  4. In addition to training and raising awareness among employees regarding personal information protection, the Health Insurance Association will strive to manage personal information appropriately by assigning persons responsible for such management at each section that handles personal information.
  5. When subcontracting its business operations, the Health Insurance Association will carry out reviews and implement improvements to strengthen personal information protection measures. When concluding business subcontracting agreements, it will carefully examine the competence of subcontractors and consider issues relevant to personal information protection in the content of such agreements.
  6. A member who wishes to review, revise, or otherwise access his or her personal information may contact the Health Insurance Society's Privacy Association. The contact there will respond swiftly to such requests to the extent reasonable.
  7. In addition to complying with laws, regulations, and other standards concerning the handling of members' personal information, the Health Insurance Association continually reviews and strives to improve the content of this Privacy Policy.

2. Main personal information we hold

Types of personal information Contents of personal information
Application related
  • Symbol / number, name, date of birth, gender, personal number, insured person's branch number
  • Date of qualification acquisition / loss, remuneration / bonus record, dependents presence , previous year's income
  • In the case of dependents, additional information that proof same livelihood with the insured person
    (Relationship, cohabitation, etc.)
  • If you want to voluntary continue with health insurance, please write you contact information and address.
Insurance benefits related
（In kind）
  • Information on medical fee statement (receipt)【Examination date / number of days, medical institution name / location, injury / illness name, medical treatment content, medical expenses, etc.】
Insurance benefits related
（In cash）
  • Medical expenses,, transportation expenses related
    【Contents of therapeutic equipment, date of wearing, information on Judo rehabilitation teacher, Anma, Hari, Kyu, masseuse, etc., transfer process, cost, other reasons for application, etc.】
  • Injury and illness allowancerelated
    【Injury name, period of inability to work, amount of remuneration during inability to work, amount of pension received, attendance status, and doctor's opinion】
  • Burial charges(expenses) related
    【Date of death, cost of burial, information for claimant】
Health business related
  • Health checkup, health guidance related
    (Including specific health checkups, specific health guidance, also including collaborative health guidance with Enterprise）
    【Examination date , instituition name / location, results of medical examination /, health guidance results】

Above, information with a personal number in the application and cash benefit information shall be treated as specific personal information.

3. Purpose of use

Items Cases related to internal privacy information use of insurance association , etc. Cases involving the provision of information to other businesses, etc.
1.Insurance benefits for insured persons, etc.
  • Confirmation of insured qualification, certification of dependents, inspection and issuance management of health insurance card
  • Implementation of insurance benefits and additional benefits
  • Usage office work stipulated in the Number Act
  • Reimbursement to non-life insurance companies, etc. related to third-party acts
  • Health insurance federation's high-cost medical benefit joint venture
  • Data processing, document preparation, and shipping related to the verification of dependent qualifications
  • Information linkage stipulated in the Number Act
  • Recieve outsourcing service for data analyze of insured persons
2.Collection of insurance fee, etc.
  • Understanding the standard monthly salaryand standard bonus
  • Collection of health insurance fee, long-term care insurance fee, and adjusted insurance fee.
3.Health business
  • Implementation of health checkups and health guidance to maintain and improve health conditions
  • Providing examination results companies as part of collaboration health
  • Notification of medical expenses ・ Implementation for notification of payment benefits
  • Cost subsidy for health examination and health guidance
  • Implementation of highly individualized information
  • Delivery Newborn Childcare Books
  • Understanding the usage status of contracted recreation facilities
  • Understanding the usage status of contracted sport clubs
  • Lending of funds for high-cost medical expenses and childbirth expenses
  • Consignment of health guidance to industrial physicians and external organizations
  • Outsourcing of medical examination to an external organization
  • Entrustment of highly individualized information provision
  • Notification of medical expenses to insured persons
  • Entrustment of notification of benefit payment decision
  • Shared use of data such as medical examinations with participating business establishments
  • Consignment of digitization (punch) processing of examination results using paper media
  • Consignment of sending newborn childcare documents
4.Examination and payment of medical fees
  • Inspection and examination of medical fee statement (receipt), etc.
  • Consignment of content inspection / examination of receipt data, Judo rehabilitation medical expenses, etc.
  • Punch input for computer processing such as receipt data and Judo rehabilitation expenses, consignment of image capture processes
5.Stabilize the operation of the health insurance association
  • Medical cost analysis ・ Disease analysis
  • Outsourcing of medical expense analysis, medical expense notification, and data processing related to the provision of generic information
  • Outsourcing of receipt information, subscriber information, analysis of examination results and information provision
  • Participation in medical expense analysis business at the headquarters of the Federation of Health Insurance Associations
6.Other
  • Basic materials for maintaining and improving the management and operation of the health insurance association
  • Creation of record materials such as meeting minutes
  • Personal contact
  • Consultation or notification to insurance companies, medical institutions, etc. in third-party reimbursement work
  • Outsourcing of operation and maintenance of health insurance system
  • Entrustment of disposal of confidential information
7.Specific personal information Purpose of use in information sharing with other medical insurers or administrative agencies (hereinafter referred to as "other institutions") specified in Article 19-7 of the Number Act
When receiving information from other organizations for the execution of association paperwork When the assosiation provides information for the execution work of other organizations
  • Injury and sickness allowance, high-cost medical expenses, etc. Benefit information related to insurance benefit examination work, etc.
  • Taxation / tax exemption information related to judgment of elderly beneficiary burden classification, etc.
  • Qualification information at other institutions related to insured qualification acquisition work
  • Taxation / tax exemption related to dependent certification work, resident's card related information, etc.
  • Information related to benefits from other institutions, such as high-cost medical expenses, childbirth, and funeral-related benefits
  • Information related to qualification and dependent qualifications, which need confirmation from other institutions

4. Provided by a third party

We will not provide personal information to third parties without the confirmation of the subscriber.
In addition, personal information that includes an individual number (hereinafter referred to as "specific personal information") will not be provided regardless of the consent of the individual, except as provided in the Number Act.

＜Exceptions provided by third party＞
Regarding personal information that is not specific personal information, if the following items apply under the Personal Information Protection Law, the personal information of the subscriber can be provided to a third party without the prior consent of the subscriber. I will.

  1. As stipulated by laws or regulations
  2. When necessary to protect the life, safety, or property of an individual in cases in which obtaining the consent of the member would be difficult
  3. When necessary to improve public health or to promote the healthy growth of children in cases in which obtaining the consent of the member would be difficult
  4. When necessary to cooperate with national governmental bodies or local governmental authorities, or parties entrusted by national government bodies or local governmental authorities to execute affairs as specified by law or regulations in cases in which obtaining the consent of the member could impede their execution

＜Provision of Personal Information to Third Parties (Comprehensive Permission)＞
According to the guidelines of the Ministry of Health Labor and Welfare, if it is beneficial to the subscriber, or if the burden on the business operator is enormous and it is not always rational for the subscriber to obtain explicit consent, Comprehensive consent is acceptable.
The following matters will be treated as if "comprehensive consent by implied" has been obtained. We appreciate your understanding and cooperation.

  1. Submit cash benefits application (injury and illness allowance, lump-sum birth allowance, etc.) via the employer.
  2. Submit applications and notifications for health services (various subsidies, loans, health examinations, etc.) via the charge person. In addition, submit the results of the health examination in the health business via the examination agency.
  3. Notification of medical expenses / notification of payment of benefits (patient name, medical treatment month, medical expenses, notification of consultation of medical institution name, etc.), notification of payment of benefits / subsidies (name of target person, month of payment, etc.) Notification of payment decision of benefit amount, subsidy amount, etc.) should be done for each household.

5. Shared use of personal information

Under the Personal Information Protection Law, in principle the consent of the person is required when providing personal information to a third party. However,① provision to outsourcers, ② provision due to mergers, etc., and ③ shared use by groups are not legally provided to third parties.

The following are the things that our health insurance association shares personal information with other businesses (business owners, etc.).

  1. Announcement of grant business for high-value medical benefits jointly implemented by Fujisoft Health Insurance Association and Health Insurance Association
  2. Announcement of health checkup business jointly carried out by Fujisoft Health Insurance Association and affiliated business establishments

6. Proper acquisition

We will not collect personal information by deception or other fraudulent ways.

7. Ensuring the accuracy of data content

We strive to keep personal information accurate and up-to-date.

8. Management organization

We have a person in charge of handling personal information and a person in charge of personal information protection management.

9. Education and training for employees

We provide education and training to all those engaged in business.

10. Outsourced supervision

When we outsource the work related to personal information, we will supervise the outsourcee as necessary and appropriate so that the personal information used for the outsourced work can be managed safely.

11. Disclosure / correction / suspension of use, etc.

If you wish to request disclosure, correction, suspension of use, etc. of personal data, please fill in the required items on the request form prescribed by our health insurance association and mail it.
There is a special style, so please consult with the Japan Health Insurance Association in advance.
However, if we cannot disclose it, we will explain the reason.

12. Personal information consultation desk

Fujisoft Health Insurance Association
Personal information protection manager
phone：0467-47-3918

13. Specific Personal Information Protection Evaluation Report (PIA)

You can check the specific personal information protection evaluation report of our association from the following URL.
http://www.ppc.go.jp/mynumber/evaluationSearch/
Please enter the following to search.

14. Provision and creation of anonymized information

The Society continuously prepares anonymized information for use for health activities, epidemiological surveys, and other purposes, providing this information to the Rezept analysis vendor by electronic communication. The anonymized information prepared and provided includes gender, birth date, medical insurance eligibility information (e.g., period of membership), examination records from medical cost details, and health examination records. No information is included that could be used to identify specific individuals.